AI-Powered Compliance: kplan’s Strategic Transition to New Building Regulations
Background
When Sweden transitioned from BBR (prescriptive building codes) to BFS (goal-based, functional regulations), the construction industry faced a major shift in how compliance is defined and applied.
For kplan, this change required more than a simple update. Their platform, widely used across the construction lifecycle, needed to support a completely new regulatory logic while continuing to serve ongoing projects without disruption.
kplan’s goal was clear: modernize the platform to support BFS while maintaining the precision, reliability, and user experience their customers depended on.
Challenges
Structural Shift in Regulations
BBR relied on fixed numerical standards, while BFS introduced flexible, functional requirements that require interpretation. This significantly increased the complexity of compliance.
Extensive Cross-Referencing
Thousands of regulatory references needed to be accurately mapped between BBR and BFS. Any mismatch could lead to confusion or incorrect application.
Parallel Compliance Requirement
During a 1.5-year transition period, both BBR and BFS had to coexist. The platform needed to support dual frameworks without affecting existing projects.
Maintaining User Experience
Despite the added complexity, users still needed a clear, intuitive workflow. The system had to remain easy to use while handling more advanced logic.
Our Approach
Fastdev designed and delivered a focused, AI-enhanced solution that ensured speed, accuracy, and minimal disruption.
Intelligent Template and Control Point Transformation
We built a translation engine to map BBR references to BFS equivalents.
- Over 500 templates were updated
- Validation was performed through an Excel-based tool before integration
- Users can select the applicable regulation at project creation
This allowed both new and ongoing projects to operate seamlessly under the correct framework.
AI-Powered Regulation Search
We introduced a standalone AI tool that simplifies how users identify relevant regulations.
- Free-text search allows users to describe requirements in their own words
- AI analyzes input and matches it with BFS regulations
- Multiple relevant suggestions are presented in a clear format
- Users select the most appropriate regulation with confidence
This significantly reduces time spent searching and interpreting regulatory documents.
Dual-System Architecture and Version Control
We restructured the platform to support both BBR and BFS simultaneously.
- APIs redesigned to align BFS data with existing BBR structures
- Version-controlled projects ensure historical accuracy
- Dynamic filters apply the correct regulation based on project timelines
- Integration with the Boverket API keeps regulations up to date
Existing projects remained unaffected, ensuring full operational continuity.
Enhanced Platform Experience
The system now supports the full lifecycle of control plan management:
- Create plans from scratch or templates
- Automatically pre-fill regulatory references
- Assign control points and collaborate across teams
- Upload and manage supporting documentation
- Role-based access for secure and relevant interactions
- Contextual tooltips for instant regulatory guidance
Advanced AI Architecture
To ensure high performance and precision, we implemented a hybrid AI approach:
- Retrieval-Augmented Generation for context-aware responses
- Multiple specialized AI agents working in parallel
- Lightweight models for targeted tasks such as extracting regulatory data
- Real-time processing of regulatory content
This architecture significantly improves both speed and accuracy in compliance workflows.
Results
The solution delivered immediate and measurable impact:
- 500+ templates updated to support dual compliance
- Approximately 45% reduction in time spent managing control plans
- High accuracy in regulation matching, reducing manual errors
- Real-time compliance support with up-to-date BFS data
- Zero disruption during the transition period
- Stronger market positioning as an early provider of full BFS compliance
Client Feedback
“The transition from BBR to BFS introduces major complexity for the construction industry. Thanks to our cooperation with Fastdev, we now support both frameworks and provide an AI-powered translation tool ensuring accurate mapping. Fastdev truly listened to our needs, they were approachable, responsive, and always ready to help.”
– Per Carnell, CEO, kplan
Conclusion
kplan did not just adapt to regulatory change. They turned it into a strategic advantage.
By combining AI, scalable architecture, and deep domain expertise, Fastdev helped kplan move faster, reduce risk, and deliver greater value to their users during a complex industry transition.
